LinesPay FAQ :: Recruitment :: Manpower Status & Job Requisition

Manpower Status

Process:

                        Recruitment & Selection à Job Requisition à Manpower Status

Entry Process:

Here you can see all the status of manpower against job allocation. Status will be changed accordingly shortage or overflow of manpower.

Add Job Requisition

Process:

                        Recruitment & Selection à Job Requisition à Add new Requisition

Entry Process:

In this section department Head or Assign person can add requisition of manpower against a particular job. First you need to choose date then select employee who is prepared this requisition. Select branch & department for this requisition. Now select those designations in which you need more manpower. Finally fill up job type, priority & quantity. Click on “Save” Button to Submit.

Job Requisition List

Process:

                        Recruitment & Selection à Job Requisition à Requisition List

Entry Process:

Here you can view the entire requisition list with status.  Every Requisition list must be recommended & approved by assigned person. To recommend, click on job requisition list. Now you can see job requisition detail on right side. On right side you can see a recommended button. Click on recommend button. A pop up window will appear. Select date & recommender name. Recommender can change quantity of manpower requisition.  Now click on “Save” button to submit.

Follow similar steps for approval. After approval HR department need to create a vacancy against this post.

LinesPay FAQ :: Recruitment :: Add Assessment

Add Assessment Outline

Process:

Recruitment & Selection à Vacancy à Assessment Outline à Add New

Entry Process:

Enter a name for Assessment Outline. Then select between Points & Marks for pointing method. Now enter steps for Assessment. Here you can add steps like written test & set up marks for written test. You need to set a Weightage value for this step. Following this you can add multiple steps for assessment.

N.B.: Total assessment marks & Weightage must be equal to 100.

List of Assessment List

Process:

Recruitment & Selection à Vacancy à Assessment OutlineàList

Entry Process:

                        Here you can see all the Assessment Outline which you created.

LinesPay FAQ :: Recruitment Module Introduction

Recruitment & Selection

In this module you can set up configuration of assessment outline, Create job template, Schedule assessment.

This Module Allows you to do:-

1.       Man Power Status

2.       Employee Requisition

3.        Create job template

4.       Vacancy Announcement

5.       Candidate Management

6.       Assessment Schedule

7.       Recruitment

LinesPay FAQ :: Salary Process

1.       How to Create Payroll Schedule?

URL: 
Go to ->Settings ->Payroll ->New Payroll Schedule

Process:

Payroll schedule is a process of calculating salaries according to its category. You have to assign a Schedule to an employee for his salary calculation. You can manage two types of schedule through LinesPay.

1. Regular, 2. Hourly.

Frequency:

1. Daily: This frequency should applicable for the schedule which is being calculated Day to Day basis.
2. Monthly: This frequency should applicable for the schedule which is being calculated monthly.
   Note: Initially select schedule type as Regular for Salary calculation.

2.       How to pay a group of employee salary together?

URL: 
Go to ->Settings ->Payroll ->New Payroll Schedule

Process:

Payroll schedule is a process of calculating salaries according to its category. You have to assign a Schedule to an employee for his salary calculation. You can manage two types of schedule through LinesPay.

1. Regular, 2. Hourly.

Frequency:

3. Daily: This frequency should applicable for the schedule which is being calculated Day to Day basis.
4. Monthly: This frequency should applicable for the schedule which is being calculated monthly.
   Note: Initially select schedule type as Regular for Salary calculation.

Now go to batch edit section. Here you need to select those employees whose salary calculation will do together.  Click on next button then you can see select payroll schedule, change payroll schedule into your desired one. Click on save button to exit.

3.       What is the Process of Salary Calculation?

URL:

Go to -> Payroll ->Active Payroll Schedule

Process:

In this section you first need to post a payment schedule. To post a schedule you need to click on Post Schedule button which is in right top corner. Then select schedule. Now you must set up salary calculation date range & payment date.

Now click on Attendance to calculate attendance data. Then click next to calculate salary. Now post journal.

The Very next Step is payment .First step you need to select payroll schedule, Date & Account set up. After that you need select employee whose salary are going to pay. Then create a payment voucher.

Finally you need to approve payment to complete salary calculation procedure.

LinesPay FAQ :: Set Up Payscale

How to set up Pay scale?

Overview:

Zyx Ltd company payroll structure is given below.

Basic is 55% of Gross, H.R. 35% of Gross, Medical Allowance 10% of Gross, Transport 20%of basic, Mobile Bill 1000 tk, 1day of basic deduction from each 3 late attendance. Total working day in month is 20 days.

Process:

Payroll Item is the basic building block of Payroll Structure. There are 3 types of payroll Item in our System.

Income

Addition

Deduction

Payroll  A/C Type	Calculation Type	Payroll Item	Amount
Income	Percentage	Basic	55
Income	Percentage	House Rent	35
Income	Percentage	Medical  Allowance	10
Addition	Percentage	Transport Allowance	20
Deduction	Percentage	Late Attendance	???

General Way
1 day basic salary=12000 * (1/20)   = 12000 * .05 = 60
                                                                              
late 9 days so: 600*3=1800.
In our software:
Select “percent” from “calculation”. Then enter the value 0.05.
Then click on “is rate”. Select from multiply with “Late absence”.

Now go to Settings->Payroll ->New Payroll Item. Enter Payroll Item name ‘Basic’ & A/C type ‘Income’. Select calculation type ‘Percentage’ & set value 55.Following this you can create payroll item.

Now go to Settings ->Payroll ->New Pay scale. Enter pay scale name & select which payroll items is include in pay scale & click to save.

LinesPay FAQ :: Manage Provident Fund

1.      How do I Configure Provident Fund?

URL

Settings ->Configuration ->PF & Gratuity (tab)

Entry Process:

First you need to declare which employment type will be eligible for Provident Fund. You can also set a time period for eligible for Provident Fund. Determine that from where Provident Fund will be deducted, whether it’s from Basic or Gross salary. Now you need to set the deduction rate for contribution for both Employee & Employer.

2.    How do I Manage Provident Fund Refund rule?

URL

Settings -> Payroll -> PF Refund Rule

Entry Process:

First is to determine which service period is applicable for this rule. Then specify how much Employee & employee contribution that employee can get. You can also configure the percentage of Investment return that employee can get from both parties contributed amount.

Example:

Suppose if any employee works less than 2year, that employee will get only his/her contribution & no investment return will be added.

To do this you need to set value ‘0’ to ‘1’ in Service from & service to respectively. Now Set value 100 in employee contribution as that employee refund all of his contribution & set value to ‘0’ in Employer Contribution as he/she doesn’t get any contribution. Also set the value ‘0’ in both income gain information.

3.     How to Calculate Provident Fund?

URL:

Payroll ->Active Payroll Schedule ->Post Schedule

Process:

Provident Fund calculation is done automatically by system when the salary is calculated. You can view different report regarding Provident Fund.

LinesPay FAQ :: Shift Roster in Application.

How to Add Employee to Shift Roster?

Process:

Go to à Payment à Bonus Payment

Entry Process:

This application you need to select those employees who work in shift roster. Employee comes default as a regular shift. To do this you need to go employee list, find that employee & enter into detail profile. In Employment section you will see Employee Shift Roster option as “Is Roster”. Now you need to change that roster by edit Employment.

How to Manage Shift Roster?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Now it’s time to Prepare Your Shift Roster Schedule. First of all you need to define your shift from add shift option. For scheduling please go to Add Shift Roster under Employee menu. First select date range which you want to manage. Now you can see all employee lists with their respective shift. Select employee for shift each day. If any day is holiday or off duty mention it too.

Here you can see shift wise daily manpower status. You can determine whether any shift either has excess manpower or less manpower.

How to Manage Shift Swap?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Employee can swap shift between them. To keep track & manage this we introduce shift swap management. Employee Apply for Shift Swap application, after choosing date that employee current shift will show. Now it’s time to select desire shift with which employee want to swap. After select that shift a list employee will appear who are assign with that shift. Select a employee to choose swap. Then submit.