LinesPay FAQ :: Performance Rating

Add Performance Appraisal Rating

Process:

                Settingsà Performance Appraisal à Add Performance Rating

Entry Process:

Here you will setup Performance Rating system according to Performance Evaluation. You can create different slab of point according to Percentage of marks. Now you need to choose your Preferred Action & enter percentage of Increment/Decrements.

Performance Rating List

Process:

                Settings à Performance Appraisal à Performance Rating List

Entry Process:

Here you can see the entire performance rating list. You may change the rating from here. To do this click on performance rating list on right side you can see detail. Here you can see edit button. Click on edit button, make necessary changes & click on save button.

LinesPay FAQ :: Performance Appraisal

Performance Appraisal

This module contains full evaluation of Employee Performance & its impact. You can set up performance evaluation rules, Evaluation & their impact.

Performance Appraisal can be divided into two parts.

           1.       Set up Rules

           2.       Evaluation

Performance Appraisal setup has three steps.

            1st Step,       Performance Appraisal Rating

            2nd Step,     Performance Appraisal Criteria

            3rd Step,      Performance Appraisal form

LinesPay FAQ :: Recruitment :: Assessment

Add Assessment Panel

Process:

                        Recruitment & Selectionà Assessment Panel à Add New

Entry Process:

You can add Assessment Panel from here. First enter name of Assessment Panel. Then define marking system. Now Select Employee for Assessment & Set their Weightage.

Assessment Panel List

Process:

                        Recruitment & Selection à Assessment Panel à List

Entry Process:

You can view the entire list of Assessment Panel here. You can edit also from here.

Create Assessment Schedule

Process:

                        Recruitment & Selection à Assessment Schedule à Create Schedule

Entry Process:

First you need to select Interview Panel & Vacancy. Select Outline Step & Entry Venue name for this Assessment Schedule. Define Start Date, End Date & Result Date. Finally Select Candidate for Assessment.

Assessment Schedule List

Process:

                        Recruitment & Selection à Assessment Schedule à List

Entry Process:

You can find Assessment Schedule List here. You can view how many candidates are included in this Assessment Schedule & Schedule status also. You can assessment marks from here. To entry marks click on Assessment Schedule, A pop up window will appear. You can entry marks there.

Assessment Add

Process:

                        Recruitment & Selection à Assessment à Add

Entry Process:

You can also entry marks for Candidates against Assessment Schedule. To entry marks for Assessment select vacancy then entry marks for each Assessment Type.

Assessment List

Process:

                        Recruitment & Selection à Assessment à List

Entry Process:

Here you will all the Assessment Marks for an Employee. You can view detail of any Assessment here. To view detail click on any Employee. You can view all the detail in right side of screen.

LinesPay FAQ :: Recruitment :: Candidate

Add Candidate

Process:

                        Recruitment & Selection → Candidate → Add Candidate

Entry Process:

First you need to add Application Information. Select post, application date with expected salary. You may also add current job detail.

Enter Candidate detail on basic information. Type employee name, employment type, date of birth etc.

Then fill up Present Information. If present address is same as permanent address then tick (√) same as present otherwise entry permanent address.

Add candidate Family info,blood group,Nationality,relegion e.t.c.Then Emergency entry emergency contact adress which is a mandaory field.

Type Candidate two references. Then click on next.

In this option you can add Candidate academic qualification as well as professional qualification & experience. You can add field for those information.

This is the final step of Candidate Add. You can view all the information you have been entry all this time. You can set username & Password for that employee. Finally click on save.

LinesPay FAQ :: Recruitment :: Vacancy

Add New Vacancy

Process:

                        Recruitment & Selection -> Vacancy à Add New Vacancy 

Entry Process:

Her you will find a list of Approved Job Requisition. Then select that Job Requisition & click on save button to create a vacancy against that Job Requisition.

Figure 26 : Creating Vacancy

List of Vacancy

Process:

                        Recruitment & Selection → Vacancy → Vacancy List

Entry Process:

Now Vacancy has been created. Now you need to post this job. To post vacancy you need to select Vacancy first. Then click on Post Vacancy to post a job through an agent. You can select an agent Like Online Job Posting, Newspaper Advertisement e.t.c. You can also view history of this job posting. To do this you need to click on Job Posting.

Figure 27 : View Vacancy List

Add New Vacancy Posting

Process:

                        Recruitment & Selection →  Vacancy Posting →  Add New Vacancy Posting

Entry Process:

You can also do vacancy posting from here. Click on Post Vacancy to post a job through an agent. You can select an agent Like Online Job Posting, Newspaper Advertisement e.t.c. You can also view vacancy posting history on right side.

List of Vacancy Posting

Process:

                        Recruitment & Selection →  Vacancy Posting →  List of Vacancy Posting

Entry Process:

Here you can view all vacancy posting with status. You can approve Vacancy posting, Change Status from here. To do this select a vacancy posting & click on ‘In Publication’ to change status of Vacancy Posting.

LinesPay FAQ :: Recruitment :: Manpower Status & Job Requisition

Manpower Status

Process:

                        Recruitment & Selection à Job Requisition à Manpower Status

Entry Process:

Here you can see all the status of manpower against job allocation. Status will be changed accordingly shortage or overflow of manpower.

Add Job Requisition

Process:

                        Recruitment & Selection à Job Requisition à Add new Requisition

Entry Process:

In this section department Head or Assign person can add requisition of manpower against a particular job. First you need to choose date then select employee who is prepared this requisition. Select branch & department for this requisition. Now select those designations in which you need more manpower. Finally fill up job type, priority & quantity. Click on “Save” Button to Submit.

Job Requisition List

Process:

                        Recruitment & Selection à Job Requisition à Requisition List

Entry Process:

Here you can view the entire requisition list with status.  Every Requisition list must be recommended & approved by assigned person. To recommend, click on job requisition list. Now you can see job requisition detail on right side. On right side you can see a recommended button. Click on recommend button. A pop up window will appear. Select date & recommender name. Recommender can change quantity of manpower requisition.  Now click on “Save” button to submit.

Follow similar steps for approval. After approval HR department need to create a vacancy against this post.

LinesPay FAQ :: Recruitment :: Add Assessment

Add Assessment Outline

Process:

Recruitment & Selection à Vacancy à Assessment Outline à Add New

Entry Process:

Enter a name for Assessment Outline. Then select between Points & Marks for pointing method. Now enter steps for Assessment. Here you can add steps like written test & set up marks for written test. You need to set a Weightage value for this step. Following this you can add multiple steps for assessment.

N.B.: Total assessment marks & Weightage must be equal to 100.

List of Assessment List

Process:

Recruitment & Selection à Vacancy à Assessment OutlineàList

Entry Process:

                        Here you can see all the Assessment Outline which you created.

LinesPay FAQ :: Recruitment Module Introduction

Recruitment & Selection

In this module you can set up configuration of assessment outline, Create job template, Schedule assessment.

This Module Allows you to do:-

1.       Man Power Status

2.       Employee Requisition

3.        Create job template

4.       Vacancy Announcement

5.       Candidate Management

6.       Assessment Schedule

7.       Recruitment

LinesPay FAQ :: Salary Process

1.       How to Create Payroll Schedule?

URL: 
Go to ->Settings ->Payroll ->New Payroll Schedule

Process:

Payroll schedule is a process of calculating salaries according to its category. You have to assign a Schedule to an employee for his salary calculation. You can manage two types of schedule through LinesPay.

1. Regular, 2. Hourly.

Frequency:

1. Daily: This frequency should applicable for the schedule which is being calculated Day to Day basis.
2. Monthly: This frequency should applicable for the schedule which is being calculated monthly.
   Note: Initially select schedule type as Regular for Salary calculation.

2.       How to pay a group of employee salary together?

URL: 
Go to ->Settings ->Payroll ->New Payroll Schedule

Process:

Payroll schedule is a process of calculating salaries according to its category. You have to assign a Schedule to an employee for his salary calculation. You can manage two types of schedule through LinesPay.

1. Regular, 2. Hourly.

Frequency:

3. Daily: This frequency should applicable for the schedule which is being calculated Day to Day basis.
4. Monthly: This frequency should applicable for the schedule which is being calculated monthly.
   Note: Initially select schedule type as Regular for Salary calculation.

Now go to batch edit section. Here you need to select those employees whose salary calculation will do together.  Click on next button then you can see select payroll schedule, change payroll schedule into your desired one. Click on save button to exit.

3.       What is the Process of Salary Calculation?

URL:

Go to -> Payroll ->Active Payroll Schedule

Process:

In this section you first need to post a payment schedule. To post a schedule you need to click on Post Schedule button which is in right top corner. Then select schedule. Now you must set up salary calculation date range & payment date.

Now click on Attendance to calculate attendance data. Then click next to calculate salary. Now post journal.

The Very next Step is payment .First step you need to select payroll schedule, Date & Account set up. After that you need select employee whose salary are going to pay. Then create a payment voucher.

Finally you need to approve payment to complete salary calculation procedure.

LinesPay FAQ :: Set Up Payscale

How to set up Pay scale?

Overview:

Zyx Ltd company payroll structure is given below.

Basic is 55% of Gross, H.R. 35% of Gross, Medical Allowance 10% of Gross, Transport 20%of basic, Mobile Bill 1000 tk, 1day of basic deduction from each 3 late attendance. Total working day in month is 20 days.

Process:

Payroll Item is the basic building block of Payroll Structure. There are 3 types of payroll Item in our System.

Income

Addition

Deduction

Payroll  A/C Type	Calculation Type	Payroll Item	Amount
Income	Percentage	Basic	55
Income	Percentage	House Rent	35
Income	Percentage	Medical  Allowance	10
Addition	Percentage	Transport Allowance	20
Deduction	Percentage	Late Attendance	???

General Way
1 day basic salary=12000 * (1/20)   = 12000 * .05 = 60
                                                                              
late 9 days so: 600*3=1800.
In our software:
Select “percent” from “calculation”. Then enter the value 0.05.
Then click on “is rate”. Select from multiply with “Late absence”.

Now go to Settings->Payroll ->New Payroll Item. Enter Payroll Item name ‘Basic’ & A/C type ‘Income’. Select calculation type ‘Percentage’ & set value 55.Following this you can create payroll item.

Now go to Settings ->Payroll ->New Pay scale. Enter pay scale name & select which payroll items is include in pay scale & click to save.

LinesPay FAQ :: Manage Provident Fund

1.      How do I Configure Provident Fund?

URL

Settings ->Configuration ->PF & Gratuity (tab)

Entry Process:

First you need to declare which employment type will be eligible for Provident Fund. You can also set a time period for eligible for Provident Fund. Determine that from where Provident Fund will be deducted, whether it’s from Basic or Gross salary. Now you need to set the deduction rate for contribution for both Employee & Employer.

2.    How do I Manage Provident Fund Refund rule?

URL

Settings -> Payroll -> PF Refund Rule

Entry Process:

First is to determine which service period is applicable for this rule. Then specify how much Employee & employee contribution that employee can get. You can also configure the percentage of Investment return that employee can get from both parties contributed amount.

Example:

Suppose if any employee works less than 2year, that employee will get only his/her contribution & no investment return will be added.

To do this you need to set value ‘0’ to ‘1’ in Service from & service to respectively. Now Set value 100 in employee contribution as that employee refund all of his contribution & set value to ‘0’ in Employer Contribution as he/she doesn’t get any contribution. Also set the value ‘0’ in both income gain information.

3.     How to Calculate Provident Fund?

URL:

Payroll ->Active Payroll Schedule ->Post Schedule

Process:

Provident Fund calculation is done automatically by system when the salary is calculated. You can view different report regarding Provident Fund.

LinesPay FAQ :: Shift Roster in Application.

How to Add Employee to Shift Roster?

Process:

Go to à Payment à Bonus Payment

Entry Process:

This application you need to select those employees who work in shift roster. Employee comes default as a regular shift. To do this you need to go employee list, find that employee & enter into detail profile. In Employment section you will see Employee Shift Roster option as “Is Roster”. Now you need to change that roster by edit Employment.

How to Manage Shift Roster?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Now it’s time to Prepare Your Shift Roster Schedule. First of all you need to define your shift from add shift option. For scheduling please go to Add Shift Roster under Employee menu. First select date range which you want to manage. Now you can see all employee lists with their respective shift. Select employee for shift each day. If any day is holiday or off duty mention it too.

Here you can see shift wise daily manpower status. You can determine whether any shift either has excess manpower or less manpower.

How to Manage Shift Swap?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Employee can swap shift between them. To keep track & manage this we introduce shift swap management. Employee Apply for Shift Swap application, after choosing date that employee current shift will show. Now it’s time to select desire shift with which employee want to swap. After select that shift a list employee will appear who are assign with that shift. Select a employee to choose swap. Then submit.

LinesPay Faq :: Attendance Data Entry in Application.

There are four ways to entry attendance data in application.

1.      Device Data Integration

2.      Device Data Upload

3.      Upload from Excel File

4.      Manual Entry in Application

Device Data Integration

            Process:

                        Go to àAttendance Entry à Read Data from Device

            Entry Process:

A Real time attendance entry in application from device. You just need to click on read button. It automatically entry attendance data from device until you click on stop button.

Device Data Upload

            Process:

                        Go to à Attendance Entry à Upload file from device

            Entry Process:

This option allows you to upload device data manually. Click on Upload. Then browse folder to device file.

Upload From Excel File

            Process:

                        Go to à Attendance Entry à Upload file from device

            Entry Process:

This option allows you to upload device data manually. Click on Upload. Then browse folder to device file.

Manual Entry in Application

            Process:

                        Go to à Attendance Entry à Manual Entry

            Entry Process:

You need to select Employee then choose date. Now click on Search to view that employee has any attendance record on that day. Then change time & click to add.

LinesPay FAQ::How do I manage final settlement in LinesPay?

Overview:

If company release an employee than he/she will get salary up to their working day. Employee will get service benefit. Employee get additional 1 month of basic for each year. If an employee work for 3 years. That employee will get 3month of basic. If an employee work for 6mnth to 11mnth then he/she will get 14 days of basic

URL:

Go to Employee ->Employee closing & select which type of application you want to submit.

Go to Settings ->Configuration ->Provident Fund & Gratuity

Process:

In configuration you need to select if there are any gratuity available or not. If available then configure it.

Then Select employee & choose expected effective date. Now this application needs to verify & approve. To start final settlement click on ‘Process’ .Now all pending bill pending bill will be calculate including provident fund, gratuity, unpaid wages, salary ,overtime etc. Select those payments which are applicable for that employee. Click to submit.

FAQ:: How to manage Earn Leave in Application ?

1.       How Do I calculate Employee Earn Leave?

Overview:

Calculation = Total E.L. days × 1 Day of basic, 18 working days= 1 day Earn Leave

1.       It would be applicable to employee after 1 year

2.       Year should be calculated from date of joining

3.       Leave or Govt holiday will not treat as a working days.

4.       Total earn Leave calculation will be based current basic of employee.

Process:

In our system you need to create leave type first. Then you will create a leave policy. Now Go to Settings ->Add Leave type. Here you can see many configurations. Here is the keyword list & its impact.

Count Method:

Continuous: It will calculate total leave days including holiday.

Actual: It will calculate total leave day excluding holiday.

Calendar System:

Leave Calendar: It will start in 1 January & end at 31 December

Employment Calendar: Year will start from Employee joining Date

Calculation Method:

Yearly Fixed: Total leave days is fixed.

Incremental: If leave days are depend on working days/total days.

Applicability:

In this section you can restrict leave application, set up leave duration. You can also allow emergency leave for this leave type.

Eligibility:

Here you can specify that leave type gender wise ( Specially for maternity & paternity Leave).Also can set up leave without pay if you don’t select paid.

Add a leave type name “Earn Leave”. Now Set Calculation Method as ‘Incremental’ & Calendar System as ‘Employment Calendar’. In Eligibility Section Set 18 day as ‘1 leave for each day’. If there is any condition necessary then select thoose.Now it’s time to set up encashment policy. Click on Encashment check box, some option appear. Select ‘Basic of Last month’ from calculation.

LinesPay FAQ :: Add Employee

1.       How can I Add Employee in application?

URL:

Go to ->Employee ->Add Employee ->from Wizard 

Process:

There are four steps to add employee from Wizard.

1^st step:

Enter Employee detail on basic information. Type employee name, employment type, date of birth etc. If Employee code auto generate is on from configuration then it will generate employee code automatically. Then fill up Present Information. If present address is same as permanent address then tick. Add Employee Family info,blood group,Nationality,relegion e.t.c.  Then Emergency entry emergency contact adress which is a mandaory field.

Type Employee two references. Then click on next.

2^nd step:

Here you can add bank a/c information for that employee. This info will use in bank payroll payment. Then entry Employment date information regarding joining date, probationary period etc. Assign employee branch, department, designation, supervisor etc.

Add Employee performance appraisal form. Assign verifier to employee. Then Select attendance policy, pay scale, leave policy. Finally entry salary of employee in payroll amount.

3^rd Step

In this option you can add employee academic qualification as well as professional qualification & experience. You can add field for those information.

4^th Step

This is the final step of Employee Add from Wizard. You can view all the information you have been entry all this time. You can set username & Password for that employee. Finally click on save.

FAQ :: Buying LinesPay

How much would be the cost of LinesPay?

The basic version starts form $1500 but depending on the requirements and business need it may vary time to time.

Do I own the software when I buy it?

Yes, somehow you own the software considering on the contract you have made with Divine IT Limited. It also depends on the SLA.

What will be the cost in case of customized HRMS software?

Cost for the customized software basically depends on the volumes or nature of the customization. After analyzing the requirements, Divine IT Limited will fix the value of the customized software.

Do I get a demo before I make any decision?

To get a demo of LinesPay please send us an email to sales@divineit.net and we will send you an access to go through the full featured application live

How do I get LinesPay application?

You can visit our website at any time by accessing http://www.divineit.net and ask for any query. You can also mail sales@divineit.net or call to our sales center on +880 1730071011-18

BENEFITS TO CHOOSE LinesPay

Attracting and hiring top talent is crucial for success in today’s competitive environment. But to maintain organizations competitive position, you also must train, manage and retain that talent once they’ve been hired. These functions can be costly and time-consuming for a human resource department looking for ways to stay within budget and control costs.

Ongoing management of payroll functions, benefit enrollments, employee performance reviews, and training programs, means more paper pushing. Much of this work is repetitive and involves entering the same information into several different spreadsheets and databases.

By automating these administrative tasks with the LinesPay, duplication is eliminated, accuracy is improved and HR staff is free to handle more strategic functions such as workforce planning and development.

About Divine IT Limited

ü  Founded in 2005, Divine IT Limited has become the leading Software Company in Bangladesh.

ü  We recently achieved ISO 9001:2008 Quality Management System

ü  Designing and developing of ERP solutions, web based application, web sites, databases, and information systems

ü  Has an energetic team of experts and professionals who can research, enhance and make the application look and perform the best

ü  Employing some of the leading experts in software development, and risk analysis, Divine IT Limited is uniquely positioned to innovation in the industry.

ü  The Company has developed projects that are economical and qualitative