LinesPay FAQ :: Manage Provident Fund

1.      How do I Configure Provident Fund?

URL

Settings ->Configuration ->PF & Gratuity (tab)

Entry Process:

First you need to declare which employment type will be eligible for Provident Fund. You can also set a time period for eligible for Provident Fund. Determine that from where Provident Fund will be deducted, whether it’s from Basic or Gross salary. Now you need to set the deduction rate for contribution for both Employee & Employer.

2.    How do I Manage Provident Fund Refund rule?

URL

Settings -> Payroll -> PF Refund Rule

Entry Process:

First is to determine which service period is applicable for this rule. Then specify how much Employee & employee contribution that employee can get. You can also configure the percentage of Investment return that employee can get from both parties contributed amount.

Example:

Suppose if any employee works less than 2year, that employee will get only his/her contribution & no investment return will be added.

To do this you need to set value ‘0’ to ‘1’ in Service from & service to respectively. Now Set value 100 in employee contribution as that employee refund all of his contribution & set value to ‘0’ in Employer Contribution as he/she doesn’t get any contribution. Also set the value ‘0’ in both income gain information.

3.     How to Calculate Provident Fund?

URL:

Payroll ->Active Payroll Schedule ->Post Schedule

Process:

Provident Fund calculation is done automatically by system when the salary is calculated. You can view different report regarding Provident Fund.

LinesPay FAQ :: Shift Roster in Application.

How to Add Employee to Shift Roster?

Process:

Go to à Payment à Bonus Payment

Entry Process:

This application you need to select those employees who work in shift roster. Employee comes default as a regular shift. To do this you need to go employee list, find that employee & enter into detail profile. In Employment section you will see Employee Shift Roster option as “Is Roster”. Now you need to change that roster by edit Employment.

How to Manage Shift Roster?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Now it’s time to Prepare Your Shift Roster Schedule. First of all you need to define your shift from add shift option. For scheduling please go to Add Shift Roster under Employee menu. First select date range which you want to manage. Now you can see all employee lists with their respective shift. Select employee for shift each day. If any day is holiday or off duty mention it too.

Here you can see shift wise daily manpower status. You can determine whether any shift either has excess manpower or less manpower.

How to Manage Shift Swap?

Process:

Go to à Employee à Shift Roster à Add Shift Roster.

Entry Process:

Employee can swap shift between them. To keep track & manage this we introduce shift swap management. Employee Apply for Shift Swap application, after choosing date that employee current shift will show. Now it’s time to select desire shift with which employee want to swap. After select that shift a list employee will appear who are assign with that shift. Select a employee to choose swap. Then submit.

LinesPay Faq :: Attendance Data Entry in Application.

There are four ways to entry attendance data in application.

1.      Device Data Integration

2.      Device Data Upload

3.      Upload from Excel File

4.      Manual Entry in Application

Device Data Integration

            Process:

                        Go to àAttendance Entry à Read Data from Device

            Entry Process:

A Real time attendance entry in application from device. You just need to click on read button. It automatically entry attendance data from device until you click on stop button.

Device Data Upload

            Process:

                        Go to à Attendance Entry à Upload file from device

            Entry Process:

This option allows you to upload device data manually. Click on Upload. Then browse folder to device file.

Upload From Excel File

            Process:

                        Go to à Attendance Entry à Upload file from device

            Entry Process:

This option allows you to upload device data manually. Click on Upload. Then browse folder to device file.

Manual Entry in Application

            Process:

                        Go to à Attendance Entry à Manual Entry

            Entry Process:

You need to select Employee then choose date. Now click on Search to view that employee has any attendance record on that day. Then change time & click to add.

LinesPay FAQ::How do I manage final settlement in LinesPay?

Overview:

If company release an employee than he/she will get salary up to their working day. Employee will get service benefit. Employee get additional 1 month of basic for each year. If an employee work for 3 years. That employee will get 3month of basic. If an employee work for 6mnth to 11mnth then he/she will get 14 days of basic

URL:

Go to Employee ->Employee closing & select which type of application you want to submit.

Go to Settings ->Configuration ->Provident Fund & Gratuity

Process:

In configuration you need to select if there are any gratuity available or not. If available then configure it.

Then Select employee & choose expected effective date. Now this application needs to verify & approve. To start final settlement click on ‘Process’ .Now all pending bill pending bill will be calculate including provident fund, gratuity, unpaid wages, salary ,overtime etc. Select those payments which are applicable for that employee. Click to submit.

FAQ:: How to manage Earn Leave in Application ?

1.       How Do I calculate Employee Earn Leave?

Overview:

Calculation = Total E.L. days × 1 Day of basic, 18 working days= 1 day Earn Leave

1.       It would be applicable to employee after 1 year

2.       Year should be calculated from date of joining

3.       Leave or Govt holiday will not treat as a working days.

4.       Total earn Leave calculation will be based current basic of employee.

Process:

In our system you need to create leave type first. Then you will create a leave policy. Now Go to Settings ->Add Leave type. Here you can see many configurations. Here is the keyword list & its impact.

Count Method:

Continuous: It will calculate total leave days including holiday.

Actual: It will calculate total leave day excluding holiday.

Calendar System:

Leave Calendar: It will start in 1 January & end at 31 December

Employment Calendar: Year will start from Employee joining Date

Calculation Method:

Yearly Fixed: Total leave days is fixed.

Incremental: If leave days are depend on working days/total days.

Applicability:

In this section you can restrict leave application, set up leave duration. You can also allow emergency leave for this leave type.

Eligibility:

Here you can specify that leave type gender wise ( Specially for maternity & paternity Leave).Also can set up leave without pay if you don’t select paid.

Add a leave type name “Earn Leave”. Now Set Calculation Method as ‘Incremental’ & Calendar System as ‘Employment Calendar’. In Eligibility Section Set 18 day as ‘1 leave for each day’. If there is any condition necessary then select thoose.Now it’s time to set up encashment policy. Click on Encashment check box, some option appear. Select ‘Basic of Last month’ from calculation.

LinesPay FAQ :: Add Employee

1.       How can I Add Employee in application?

URL:

Go to ->Employee ->Add Employee ->from Wizard 

Process:

There are four steps to add employee from Wizard.

1^st step:

Enter Employee detail on basic information. Type employee name, employment type, date of birth etc. If Employee code auto generate is on from configuration then it will generate employee code automatically. Then fill up Present Information. If present address is same as permanent address then tick. Add Employee Family info,blood group,Nationality,relegion e.t.c.  Then Emergency entry emergency contact adress which is a mandaory field.

Type Employee two references. Then click on next.

2^nd step:

Here you can add bank a/c information for that employee. This info will use in bank payroll payment. Then entry Employment date information regarding joining date, probationary period etc. Assign employee branch, department, designation, supervisor etc.

Add Employee performance appraisal form. Assign verifier to employee. Then Select attendance policy, pay scale, leave policy. Finally entry salary of employee in payroll amount.

3^rd Step

In this option you can add employee academic qualification as well as professional qualification & experience. You can add field for those information.

4^th Step

This is the final step of Employee Add from Wizard. You can view all the information you have been entry all this time. You can set username & Password for that employee. Finally click on save.

FAQ :: Buying LinesPay

How much would be the cost of LinesPay?

The basic version starts form $1500 but depending on the requirements and business need it may vary time to time.

Do I own the software when I buy it?

Yes, somehow you own the software considering on the contract you have made with Divine IT Limited. It also depends on the SLA.

What will be the cost in case of customized HRMS software?

Cost for the customized software basically depends on the volumes or nature of the customization. After analyzing the requirements, Divine IT Limited will fix the value of the customized software.

Do I get a demo before I make any decision?

To get a demo of LinesPay please send us an email to sales@divineit.net and we will send you an access to go through the full featured application live

How do I get LinesPay application?

You can visit our website at any time by accessing http://www.divineit.net and ask for any query. You can also mail sales@divineit.net or call to our sales center on +880 1730071011-18